This privacy policy provides details about the data information that we collect from you, how we use your data information and your rights regarding the personal data that we hold about you.
Please read this policy carefully. By submitting your personal data to Allseas, you confirm that you have read, understood and agree to the practices described in this policy.
How we collect your personal data
When you apply for a vacancy at Allseas, through the online application form or through interaction at recruitment fairs or provide us with your contact details (e.g. business cards) or send an e-mail to our Corporate Communications Department, we will process personal data about you. We may also collect your personal data when you provide this information to us by other means of communication, for example in interviews, correspondence and over the telephone.
Personal data that we collect about you
The types of personal data we collect from you may include:
- Personal details, including name, e-mail address, postal address and phone number(s);
- Resume / CV, including details of your qualifications, skills, experience and employment history;
- Data generated by interviewers and recruiters, based on their interactions with you;
- Material provided by third-party recruiters, referees or previous employers, where applicable;
- References provided on your behalf by others;
- Passport or visa documentation that may be required to apply for a job with Allseas.
- Personal data regarding suspected or actual criminal behaviour, criminal records or criminal proceedings may be processed as part of the pre-employment process, but only for certain roles and as permitted under the applicable law(s). If you apply for a vacancy that is subject to such a check, we will advise you separately.
Using your personal data
Allseas may use your personal information for the following purposes:
- To process your application for a company vacancy;
- To assess your suitability for employment for the role for which you are applying, as well as future roles that may become available;
- To manage your application;
- To initiate contact with you;
- To invite you to an event;
- To comply with all applicable laws and legal obligations;
- To protect the interests of Allseas (except where such interests are overridden by your fundamental rights and freedoms);
- To prevent fraud or detect suspicious activities.
Storing your personal data
Allseas does not store your personal data longer than is strictly necessary to realise the purposes for which your data is collected or longer than legally permitted, or until you request the removal of your personal data.
General e-mails sent directly to our Corporate Communications Department will be deleted as soon as they have been read, responded to, or otherwise dealt with as applicable.
Information stated on business cards will be stored for as long as the (potential) business relation remains active. Annual checks will be performed to make sure the registered personal data is still up to date and required for the purposes described herein.
Sharing your personal data with third parties
The personal data you submit may be shared internally for recruitment purposes. This may include personnel in the HR, IT, Legal and Finance departments, interviewers involved in the recruitment process and your future managers and their designees, if access to the personal data is necessary for the performance of their roles.
We will not share your personal data with third parties, unless you have granted us permission to take up a reference, or this is necessary to comply with a legal obligation.
General e-mails sent to our Corporate Communications Department may be shared internally in case this is necessary to answer your initial correspondence. We will not share your personal data with third parties, unless you have granted us permission after we have contacted you or this is necessary to comply with a legal obligation.
Personal data stated on business cards will not be shared with third parties, unless you have granted us permission after we have contacted you or this is necessary to comply with a legal obligation.
When applicants do not provide personal data
You are under no statutory or contractual obligation to provide Allseas with your personal data during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Media database
We only collect basic personal data about journalists and fellow PR/media professionals including name, phone number, email, publication/company and job function. Such data is registered for the purpose of sending information to the media: press releases, invitations to events and interviews, news sharing, etc. The registered data will be stored for as long as the journalist is still active. Annual checks will be performed to make sure the registered data is still up to date and required for the purposes described herein.
Minors
The online application form / recruitment processes are not designed for or directed at children 16 years of age or younger. Allseas does not intent to collect or maintain personal data about anyone under the age of 16. If you are less than 16 years of age, then you must first seek the consent of your parents or guardians prior to submitting any personal information.
Your rights
You have the right to request access to the personal data that we have collected about you for the purposes of reviewing, modifying, or requesting deletion of the personal data. To the extent that the processing of your personal data is based on your consent, you have the right to withdraw such consent at any time. Please note that this will not affect the lawfulness of processing based on consent obtained prior to the withdrawal. You also have the right to data portability.
If you would like to make a request to access, review, correct, delete or transfer the personal data we have collected about you, or to discuss how we process your personal data, please contact us at hr.offices@allseas.com.
Protecting your personal data
Allseas takes the protection of your personal data seriously. We have implemented strict internal checks and controls to protect personal data from loss, misuse, revision, disclosure or destruction.
If you feel that your personal data is not properly protected or if there are indications of abuse, please contact us via hr.offices@allseas.com
Changes
Allseas’ privacy policy is reviewed periodically and may be subject to change. Any changes to the privacy policy will be posted on this page and are effective on the date of posting. We encourage you to check this page periodically to ensure that you are aware of any changes. This privacy policy was last updated on 9 December 2024.